How-to: Use Apple Mail rules to automatically filter out unwanted messages

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Preventing unwanted messages from showing up in your inbox can be integral to enjoying email. In this article we will walk you through the process of creating mail rules that will direct messages to other folders or the trash based on conditions you specify. We will also discuss how to update rules to include additional senders or other criteria, and provide some common-sense guidance about effectively using mail rules in general.

Mail rules allow you to direct messages out of your inbox into another folder or trash automatically, based on their sender or other conditions. Rules can be set up on iCloud.com if the email address is the one you use for iCloud (it can end in either @icloud.com, @me.com, or @mac.com).

For your other email addresses, rules can be set up in the Mail app on a Mac. If you set up rules using iCloud.com they are very effective, immediately directing messages to the specified folders on all your devices. If you set up rules using the Mail app, they are effective only after you start up your Mac and open the Mail app.  At the end of this article, I will make some practical suggestions about how to address that, and other aspects of using mail rules.

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Apple seeds OS X 10.9.1 to support staff as public release approaches

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In early November, we reported that Apple had begun seeding versions of OS X Mavericks 10.9.1 and 10.9.2 to employees within the its Software Engineering division. Since then, Apple provided two OS X 10.9.1 seeds to registered developers. These builds focus on improvements to Mail, Voice Over, and general system stability. The update will serve as the first point-update to the recently released OS X Mavericks.

Now, we’ve learned that Apple has provided build 13B40 of 10.9.1 to AppleCare employees. This internal release indicates that the public release of OS X 10.9.1 is near as Apple’s support staff will become familiar with the software in order to seemingly assist customers in the near-future. That particular build is the same version provided to developers last night. OS X 10.9.2 will likely follow with additional fixes in the following weeks.

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Apple seeds first OS X Mavericks 10.9.1 beta to developers with focus on Mail, Graphics

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Today, Apple has provided the first seed of the upcoming OS X Mavericks 10.9.1 to registered developers. We previously reported that Apple had seeded the 10.9.1 update to its employees along with a future 10.9.2 release. It’s currently unclear when those operating systems will reach the Macs of customers. Apple asks developers to focus on Mail, Graphics Drivers, and VoiceOver in their testing. Apple previously seeded an update to customers to fix Mavericks Mail problems. The 10.9.1 seed is labeled as build 13B27.

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Apple seeds a pair of OS X Mavericks updates internally

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Apple has seeded two software upgrades for OS X Mavericks internally, according to a source with knowledge of the upcoming updates. This person says that the updates are labeled as OS X 10.9.1 and OS X 10.9.2. The first update is expected to be released later this month, and it will serve as an update to squash bugs that accompanied the OS X 10.9.0 release of Mavericks last month. Many users have complained about issues relating to the Mail and iBooks applications, and Apple is preparing to release individual bug-fix updates for those apps in the coming days…

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Apple testing Mail update for OS X Mavericks to fix Gmail, stability, and smart mailbox issues

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Since the launch of OS X Mavericks last week, many users have been reporting widespread, various, consistent issues within Apple’s bundled Mail application.

Many of the issues have mainly affected users of Google’s Gmail email service, and some of the issues have to do with receiving messages, sorting messages into folders, and deleting messages.

Apple is aware of the issue and is testing a fix for the problem…

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Yahoo redesigns Mail on iOS w/ conversations, disposable email addresses & a free 1TB

Yahoo Mail is officially 16 years old today and to celebrate the company announced on its blog that it is rolling out an entirely new Mail experience on iOS as well as on the desktop and Android. A popular feature of many other mail clients, Yahoo Mail now includes the ability to view email threads as conversations:

We’re introducing “conversations” for those who prefer to view emails grouped in threads. At the end of the day, being able to see an entire conversation can save you quite a bit of time. Context is king.

Perhaps the most notable addition, however, is the features previously only available to Mail Plus customers. That includes a free 1TB of storage for all users: Read more

iOS 7 How-to: Easily delete, not archive, your Gmail messages in Mail

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Setting up your email in iOS 7 is just like setting it up in earlier versions of iOS. Just like before, you are able to have Gmail set up in the Mail app. To set up your email you would go to Settings, then tap on Mail, Contacts & Calendars, and then press Add Account. By default in iOS, Gmail is set to archive your emails as opposed to deleting them. Archiving email keeps the messages in an Archived folder, but Deleting moves them to the trash.

If you are viewing your inbox, and you swipe from right to left on the message, you do not get the option to delete the message. Rather, you get an Archive option or a More option. The More option gives you every other option except for deleting the message. You could always tap on More, then press Move Message, and then choose the Trash folder. That’s rather tedious for a simple task:

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Apple releases OS X Mountain Lion 10.8.5 with Mail, WiFi, screensaver fixes

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Following an extensive period of betas for developers, Apple has publicly released OS X 10.8.5. The update is available from the Mac App Store Software’s Update section and is recommended for all users on OS X Mountain Lion 10.8.4.

The OS X Mountain Lion v10.8.5 Update is recommended for all OS X Mountain Lion users. It improves the stability, compatibility, and security of your Mac. This update:

  • Fixes an issue that may prevent Mail from displaying messages
  • Improves AFP file transfer performance over 802.11ac Wi-Fi
  • Resolves an issue that may prevent a screen saver from starting automatically
  • Improves Xsan reliability
  • Improves reliability when transferring large files over Ethernet
  • Improves performance when authenticating to an Open Directory server
  • Addresses an issue that prevented a smart card from unlocking preference panes in System Preferences
  • Contains the improvements included in MacBook Air (Mid 2013) Software Update 1.0

The build number for the public release is 12F37, which is a single build over the most recent beta. Apple has also issued RAW Camera Compatibility updates and a new version of Safari. Later next month, Apple will release OS X 10.9 Mavericks.

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Fluent is a Sparrow-like UI for Gmail making the ‘future of email’

Fluent is a web-based workflow stream that works with existing Gmail accounts to bring a Sparrow-like user interface to email.

Users can stream email threads and replies, preview aggregated attachments in a tab, quickly reply or compose inline, archive messages, and even add a to-do list with the new design concept that claims to run on any web browser.

Sparrow is a great success as a Mac-only application, and now Fluent hopes to balance the playing field and snag users whom are in dire need of a new Gmail look and functionality. Fluent’s website specifically praises its workflow ability, multiple accounts options, and “blazing” fast search-as-you-type filter.

The streaming email UI is the work of three former Googlers who quit the Mountain View, Calif.-based Company. BusinessInsider said Cameron Adams, Dhanji Prasanna, and Jochen Bekmann left because designers were “less valuable” than engineers at Google, and they felt disconnected from Google’s culture while operating from across the world in Sydney, Australia…

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